Office Operations Coordinator (San Francisco)

At Vouch, we believe business insurance should move at the speed of innovation. Legacy insurance providers can’t keep up with the emerging risks of high-growth companies, leaving clients stuck with outdated, rigid coverage.

Vouch is a modern insurance provider dedicated to the innovation economy. Backed by $185M in funding from world-class investors, we’re reimagining business insurance—just as Stripe transformed payments and Brex reimagined credit cards.

Our platform replaces complex, legacy processes with a streamlined, tailored approach to risk management. Advanced technology simplifies every step, while expert advisors negotiate coverage as dynamic as the industries we serve. With Vouch, clients get the right coverage at the right price—and a team that scales with them.

Role Responsibilities: 

Vouch is seeking a proactive Office Operations Coordinator to join our team. As the San Francisco Office Operations Coordinator, you will play a critical role in ensuring the smooth and efficient running of our SF office and providing necessary support to Vouch team members.

The successful candidate will have excellent organizational, communication, and interpersonal skills, as well as a proven track record in office operations management. Previous experience in facilities, event, or office management is a plus. You must be comfortable working in a fast-paced and dynamic environment, be a problem-solver, and be able to work independently with minimal supervision.
Schedule (16 hours per week)
The part-time Office Operations Coordinator will work approximately 16 hours per week, 8 hours per day on Monday and Thursday. 

Job Duties:

• Manage front desk operations, including greeting visitors, receiving packages, and providing support to team members visiting the office. 

• Coordinating office activities and operations. Maintain office space in working condition, optimizing the use of space, keeping it clean and tidy, and ensuring that all resources are working correctly

• Liaise with property management on facilities issues and improvement

• Support team/office events, off-sites, and meetings.

• Ensure office supplies and snacks are fully stocked 

• Set up new team members with building access, desk preparation, etc.

• Assist in vendor relationship management.

Experience/Skills Desired:

• 2+ years of work experience 

• Ability to work in a fast-paced environment and retain professionalism and accuracy

• Excellent verbal and written communication as well as interpersonal skills

• Proactive, self-motivated mindset

• Highly organized and detail-oriented with a strong administrative background. 

• Time management and organizational skills.

• Strong Interpersonal Skills with the ability to work collaboratively with others and foster positive relationships with team members and stakeholders.

Compensation for this role is between $26-$30 an hour. 

Vouch believes in putting our people first, and building a diverse team is at the front of everything we do. We welcome people from different backgrounds, experiences, perspectives, and ranges of abilities. We are an equal-opportunity employer and celebrate the diversity of our growing team. 

If you require reasonable accommodation to complete this application, interview, complete any pre-employment testing, or otherwise participate in the employee selection process, please direct your inquiries to [email protected].